You may be wondering how to handle Brazilian customs if you are going to bring your gear with you. Will you need a Carnet? Or is there another way to import the gear into the country temporarily?
ATA CARNET OR EDBV: Since 2016, Brazil accepts both forms!
Brazil is a full signatory of the Carnet convention, so this is an option for those bringing equipment into Brazil as checked luggage.
Or, what you can also do, is fill out a Brazilian form called the EDBV, which is available on the local customs and tax authority website.
THE ATA CARNET:
Even though it was considered to be a priority for the 2014 Soccer World Cup, Brazil only entered the ATA Carnet system at the end of June 2016, just a few weeks ahead of the Rio de Janeiro 2016 Olympics. The ATA Carnet is ideal for this type of event allowing for hassle free, temporary importation of the necessary goods for the occasion. Brazil is currently accepting ATA Carnets for the intended uses of Professional equipment and exhibitions/fairs.
A Carnet or ATA Carnet (pronounced kar-nay) is an international customs and temporary export-import document. It is used to clear customs in 87 countries and territories without paying duties and import taxes on merchandise that will be re-exported within 12 months.
The ATA Carnet is branded as the passport for goods. ATA is an acronym created from the French and English phrases Admission Temporaire/Temporary Admission. It’s a widely used international customs document that permits the tax-exempt importation of goods for a limited period of time up to the maximum of 1 year. The ATA Carnet system has been adopted in over 80 countries and territories on every continent
The ATA Carnet is an efficient method for the temporary importation of goods. The unified and globally accepted system is beneficial for those who need to import goods temporarily and want to reduce taxes, fees and bureaucracy.
How the ATA Carnet works:
The ATA Carnet is applicable for just about anything. The International Chamber of Commerce, the ICC, states that if you can name it and it’s not consumable or perishable, then the ATA Carnet will most likely be applicable. Those wishing to utilize the system apply for the document in their home country with the adequate information, itinerary, and destination for the subject goods. More than one country may be included on the itinerary which allows for temporarily imported goods to go from country to country without having to be returned to the home country and exported again under a new ATA Carnet.
The ATA Carnet is a lot simpler, faster and more cost-effective method for temporary importation of goods into a country. To obtain the document, the proper paperwork must be filed and fees paid. Then, a form of collateral is put into place, normally a bond, and is used to insure compliance of the terms and conditions set forth by the ATA Carnet governing body, the ICC. The collateral is returned or cancelled once the goods have re-entered the country of origin, all terms and conditions have been met, and any claims made by foreign governments have been resolved.
The EDBV (Declaração Eletrônica de Bens de Viajantes) is an Electronic Declaration of Traveler’s goods and it functions much like a carnet - it grants the traveler the permission to temporarily import video production equipment into Brazil. It’s an online process to register the equipment that you are bringing with you to do your shoot. The process happens directly on the Brazilian Tax Authority’s website.
1) First, you must fill out the EDBV form online (LINK). At the end of the process, you will be assigned a barcode. You will need to print that form and bring it with you on your flight with your equipment.
2) After arriving in Brazil, while still at the airport, you will go through Brazilian customs. At customs, there is a line that says “goods to declare” and “no goods to declare,” you will need to take the “Goods to Declare” line. Customs officials will check your EDBV and your equipment to make sure that everything that’s listed on your EDBV matches the equipment in your cases.
3) Once the custom’s official see that your gear is all “ok”, they will give you another form that lists your equipment and that contains a section that has an entry date on it and an exit date on it. They will stamp the entry date section of this form and let you through. You need to walk away with a stamped form, otherwise you may have issues later on.
4) Lastly, after your shoot in Brazil is done, you will have to get to the airport early, go back to the customs office and go through the process of checking your form and equipment again so that you are granted an exit stamp. Once you have an exit stamp, keep your form for your records. At that point, you are free to go and do the check in of your equipment and luggage and hop on the plane to leave Brazil.
This process is free of charge, but a bit of a hassle due to the extremely buggy Tax Authority website and the unfriendly and often non-English speaking officials that are usually working the Brazilian customs area. But fear not - BPS is here to help!
When you hire us to be your production partner in Brazil, we take care of all your needs in regards to the temporary importation of your production equipment. All we will need from you is the list of equipment you’re planning on bringing into Brazil and their serial numbers and replacement values. Once we have that information, we will take care of all the rest. We will fill out your EDBV form properly, so as to ensure that you will have no problems with the customs officials. And for an extra fee, we can arrange for a customs broker to meet you at the airport to troubleshoot any customs mishaps that may occur during your entry and exit process with the customs officials.
For any other questions, feel free to e-mail us at firstname.lastname@example.org!